Research Catalogue Extended Guide

February, 2019

About the Research Catalogue

RC content presented through some of our portals is peer reviewed, while the remaining expositions and other information are quality controlled by the individual author(s) themselves. As a result, the RC is highly inclusive.

The open source status of the RC is essential to its nature and serves its function as a connective and transitional layer between academic discourse and artistic practice, thereby constituting a discursive field for artistic research.

The RC creates a link between:

  1. elaborated documentation of artistic work,
  2. expositions and comments that engage with the contribution of the work as research
  3. creation of individual profiles that present the researchers work.

It is believed that the reflective space provided by the RC constitutes an essential part of the research process by providing a suitable structure in which to develop the relationship between documentation and presentation, whilst also retaining congruence with art itself.

What is an RC Exposition ?

The RC allows the user to create custom designed webpages called expositions. These expositions can contain many types of media including: text, video, images, and audio recordings. The way in which these materials are presented is highly customizable by the user. The exposition can be edited in an online drag-and-drop editor. Collaboration of multiple authors on the development of a single exposition is also possible.

What is a “Work” ?

In addition to expositions, it is also possible to upload single or multiple files and organize them as a work, which can also contain metadata about the work. A work in the RC can be used to represent self-sufficient artistic creations existing outside the RC, such as objects, compositions, recordings, videos, installations, paintings, photographs, books etc, but can also be used to represent events, presentations or expositions. You can add metadata such as the place of your work, the country or the material, technique or format. Moreover, the work can contain a collection of media files, which can later be accessed in used in expositions.

Connection between RC and JAR

The RC forms the technical backbone of the Journal for Artistic Research (JAR): potential JAR expositions emerge from the range of the artistic research activities taking place in the RC. Moreover, submissions and peer-reviewing for JAR takes place in the RC. Authors may nominate or JAR editors may select expositions for development as JAR contributions.

If you think that the RC software might also support your research database needs then explore the possibility of using the RC as your repository by contacting us.

The Research Catalogue is provided by the Society for Artistic Research (SAR).

My Profile Page

The RC profile page is both the central hub for your activities on the RC and a public presentation of your research activities. The RC allows you to create a detailed public profile containing biographical data, information on projects and events as well as a list of your RC objects such as works and expositions. The profile is divided into two sections, the upper sections contains an artist biography as well as information of research interests and the lower part, which is titled “Research” contains a list of RC works and exposition.

Profile Section

View Public Profile

You can switch between your profile’s editing mode (private) and your public profile, which is the profile as other users see it. Click on “my profile” for the editing mode and - below your image - click “view public profile” to hide all controls, grouping options and private research. You can thus control the public visibility of your RC objects.

view public profile
view public profile


You can add a short text (for example a biography), that other RC users will see when they visit your profile. To edit this text, click “edit profile”, on your profile page and scroll down. Here you can also add a tagline, set your country of residence, and list your research interests.

Uploading a CV

In addition to the profile description, it is possible to upload a more extended CV as a PDF. To do so, click “upload cv” below your profile picture.

upload your cv
upload your cv

Member of

As a user you can request membership of (some of the) RC portals. Certain actions can only be done if one is a member of the portal. For example: for some application programs, it may be required that you are member of the portal before you are able to submit an application for a program.

In most cases however, it is the task of the portal admin to make you a member of their portal, most portals do theirfore not allow users to request membership themselves.

Click edit to ask for a request to become a portal member, or remove yourself from a portal.

Research Section


When you create a new work or exposition the newly created objects appear in default groupings (“Works” and “Expositions”). By using the “add grouping” button you can create custom groupings. You can arrange objects according to freely created categories.

To add a new group click “add grouping” and enter the name of the grouping. You can sort your objects within a group, arrange the groups themselves and move object between groups via drag and drop. Click and drag a grouping to change the order of the groups. On the right-hand side of a grouping’s title, there are a series of icons displayed. Here you can edit and delete the grouping and control its public visibility (using the circle icon).

Only custom grouping can be deleted. If you have only one grouping containing content, its title will not be shown on your public profile. Empty groups will also not be displayed on your public profile page.

Create Exposition

By clicking “Create exposition” you can create a new exposition object which will be opened in the RC exposition workspace editor. The title and abstract fields are obligatory. You can change these details later by choosing ☰ > edit details, or in the workspace editor by clicking the title of your research (at the top of you screen).

There are two types of exposition on the RC:

The graphical editor gives the user more control over position of objects and is best used for expositions wich require non-linear layouts.

For more info on the text editor, see text based editor.

create exposition
create exposition

Add Work

A work in the RC can be used to represent self-sufficient artistic creations existing outside the RC, such as objects, compositions, recordings, videos, installations, paintings, photographs, books etc, but can also be used to represent events, presentations or expositions. You can add metadata such as the place of your work, the country or the material, technique or format. Moreover, the work can contain a collection of media files, which can later be accessed in used in expositions. Works therefore also provide a way to reuse a file in multiple expositions at once, without the need to upload them again.

Note that when you first create a work, the media tab will be disabled. To be able to add media to a work, first fill in the required meta-data, click submit, then open the work again through ☰ -> edit details. Now the media tab will become available and you can upload your files there.

You can collaborate on works by inviting co-authors, contributors and supervisors. Moreover, you can relate works to other works and expositions by using the “relations”-tab in the “edit details”-dialogue window.

Add Project

Projects were part of an external import of data, they are no longer available for users now.

Visibility Of Groupings

You can decide if you want a grouping to be visible in your public profile.

By default, new groupings are visible in your profile as soon as they contain an RC object. To hide groupings from your public profile click the small circle icon on the right hand side of the grouping’s name. If the circle is thin, the grouping will not be shown on your public profile.

Open Exposition

The button “open exposition” opens the first page (or “weave”) of your exposition. This is equivalent to the preview version in the exposition workspace.

Exposition Details Menu

object menu location
object menu location

To access the menu, click on the (“hamburger”) menu icon, located in the bottom right corner of an object (expositions or works). Some options are only available to the author of the object.

Change Layout

This dialogue gives you the option of choosing the size of the research description boxes on your profile page.

The 4 options for how to display research on your profile
The 4 options for how to display research on your profile

Depending on the length of the content, the abstract and additional information may be reduced or even hidden. Sizing objects differently allows to focus a reader’s attention to important objects as well as to improve the overall readability of your profile page.

Four layout-templates are possible:

  1. tall and across both columns

  2. tall but only one column wide

  3. short and only one column wide, the smalles possible size

  4. short and across both columns

Manage versions

It is possible to create a snapshot of your exposition, which you can restore later.

A snapshot is created by going to ☰ > versions and clicking add snapshot.

version dialog
version dialog

When you restore a snapshot, the original is not overwritten, instead a new exposition will be created from the snapshot.

There are three options for how to deal with the collaboration settings of a restored snapshot:

One can also restore as private and change the settings afterwards of course, through the collaboration and share menus.

Versions of published expositions

Published expositions cannot be changed in the RC (this is per definition, to allow referencing content within these expositions by other researchers), but duplicates can !

To get an editable duplicate of a published exposition one has to:

  1. make a snapshot of the published exposition.
  2. restore the snapshot.

This duplicate can now be edited, without the changes having effect on the original published exposition.

Edit Research

This dialog can be opened by ☰ > edit details or clicking the title of the exposition in the workspace editor.

Edit research dialog, showing meta page
Edit research dialog, showing meta page

Author Pseudonym field allows you to display the exposition under a different name. If one is provided, the author pseudonym will replace the authors names wherever the work is shown on RC (and in the DOI deposit, if the exposition is published). This can also be used if a group of author(s) wants to appear under a group name. The full list of authors will be shown on the metadata page.

At the bottom of the meta tab, one can also set the entry page: the weave that is the first page that the reader sees.

Choosing an Editor

There are two types of editors in RC, the graphical editor and the text-based editor. Both editors can be used to create expositions that can be published, reviewed and submitted for publication. However, the design, the writing process as well as the way in which exposition can be read are significantly different.

When creating a new exposition you are asked to choose a format to use. After the exposition has been created, one cannot change the format anymore. It is therefore important to make the right choice for a particular project at the outset.

[choosing a format in the Create Exposition dialog]{format-picker.png}

The graphical editor, which is documented here, allows the author to set the position of each element in the page. This makes it easy to have non-linear formats or presentations in which the media, such as images, video and audio files, are as important, if not more important, as the text. The editor works by dragging and dropping. There is no predefined style or template and its possible to have the reader go through the content in a non-linear fashion. However, a consequence of absolutely positioning all elements is that the exposition cannot adjust to the size of a particular device, that is, these expositions are not “responsive”. If you want readers to be able to read your exposition on mobile device the text-based editor may be more suitable for your project.

The text-based, which is documented here, editor is designed for writing (and importing) texts, while supporting the embedding of media. The input is plain text, which is translated into HTML. The author can express the structure of the text using Markdown notation. Because the input is plain text, it can also be automatically imported and exported from and to various external formats, for example MS Word documents, Open office documents and LateX. Styling is applied using standard CSS. By default the structure of the exposition is maintained, while the sizes of the text will adjust for readability on different screen sizes. Text-based expositions are responsive.

Comparison of RC Exposition Formats

Graphical format Text-based
non-linear linear
page can have any dimension vertical collumn
static responsive
slideshow, 3d-object, synchronized playback of different media limited to images, video, audio & pdf
similar to Powerpoint or Dreamweaver similar to a blog post
only editable in RC input is plain text, can be imported and exported to different formats
can exist of multiple pages single page
position-based links table of content generated from headers
drag and drop, mouse based Expositions are written by typing
reviewers can leave comments and notes no commenting functionality



The preview is the final result that the reader will see when he/she opens your exposition, for example by opening the exposition URL or when a user clicks “OPEN EXPOSITION” anywhere on the RC. All expositions have a navigation bar that shows if the user moves his/her mouse to the top. It contains a table of contents, abstract and other information.

While you are editing your exposition in the workspace editor, the Preview button (👁, right top corner) shows what the page will look like to the reader. If you already have a preview tab open, the second time you click Preview, it will simply refresh, instead of opening a new tab.

Note: while for the reader the exposition will always open the entry page of your exposition, clicking the PREVIEW button in the editor shows the page that you currently are working on in your workspace. Thus, you can also PREVIEW pages that are not yet listed in the table of contents.

Workspace View

workspace view
workspace view

The workspace editor is the editor of content on the RC. It can be opened by clicking ☰ > edit workspace on an exposition listed on your profile. If you are reading one of your own expositions, you can also open the editor by clicking EDIT in the navigation bar on top.

Published epositions cannot be edited (by definition) and of course you need to be the author, co-author or editor of an exposition to be able to edit it.

Within the workspace view, one can enable one of these two subviews:

Note view

The note-view is to be used in conjunction with the note-tool of the RC. Notes are meant to be used to communicate between author and reviewers or supervisors and authors. The note-view displays a list of all the notes that are within an exposition. One can filter this list based on the author, assignee and depending on its status (resolved, unresolved). You can also change these parameters in this view.

Text view

The text-view displays the text content of your exposition. You can activate the text-view by clicking on the button on the view-options. You have the opportunity to show or hide changes. You can also sort the items and open the html-editor to directly edit the content in the text-view.

You can close both views by clicking on “close note view” or “close text view” in the top-right.

For more info on specific tools, see workspace.

Workspace editor

The workspace grid

The gridded area, called canvas, is where you create and edit your content. There are a number of tools for adding different types of content (text, video, images etc..). A tool is created by dragging the icon (keeping the mouse button pressed) from the toolbar to the desired location on your canvas.

The alignment grid itself can be switched off or resized in the options menu.

a text tool is created by dragging it from the toolbar
a text tool is created by dragging it from the toolbar

The canvas area size is automatically adjusted: adding content will make it grow just enough for everything to fit.

Some tools look slightly different when editing, than in the final result. For example: an audio tools’ control buttons only show up in the Preview. Use the preview button (the eye symbol on the top right) to see what the final result will look like to the reader.

Workspace Tools

Adding a tool

A tool is created by dragging the icon onto the canvas.

Tools can be resized by clicking and dragging the green borders with the mouse.

Tools can be rotated by clicking and dragging the yellow dot.

Context menu

context menu location
context menu location

The context menu of a tool is reached by clicking on the menu icon (see below), or right clicking (Apple: CTRL+click) inside a tool. The only exception is the text tool, see text tool.

context menu
context menu

Key commands

There are a few useful key commands in the editor. Selected tools have a green border.

Key command: Action:
ctrl + c copy selected tools
ctrl + v paste
⌘(Mac) + a or ctrl + a select all tools on current weave
⌘(Mac) + click or ctrl + click on object select multiple objects one by one
backspace, delete remove selected tools


Defaults for styling and options can be set for a tool, by clicking it in the toolbar.

Text Tool

A video tutorial about the text tool is found here

The text tool is designed for quickly adding text.

It has two states: when it is in active state you can change the text, if you click outside of the tool, you can move the tool and change its size. Double click inside of the tool to start editing the text again. Content is saved as soon as you exit the text editing state.

If you right-click the text tool, you can find some extra edit options under edit. You can also (while hovering over a text tool with your mouse) click the (☰) menu icon and choose edit.

In comparison to the HTML-tool, the text tool allows you to edit your text directly on the page. While the HTML-tool opens a new dialog window. If you need more styling options, or want change the HTML source code of text, use the HTML-tool. A text tool can be converted to an HTML-tool via the menu option convert to HTML tool.

Placing images on top of text tools

Never place other tools (like images) directly on top of long text tools. Because of small differences in how fonts are displayed within major browsers, and the fixed position of RC tools, this can result in text overflowing into those tools if the reader uses a different browser than the author that made the exposition.

The issue is easily avoided by keeping to this rule: always start a new text tool below an inline image or tool:

proper way of combining text with other tools
proper way of combining text with other tools


If the text within a text tool is longer than the tool height, a scrollbar will appear and part of the text is cutoff. Therefore (especially when copying from external editors) it is important to check that the tool has a large enough size (unless you specifically want a scrollbar).


See style options.


If a text is longer than its frame on the weave, a scrollbar is generated automatically. You can control the visibility of the scrollbar in options. The default setting is automatic.


See history.


The HTML-tool is designed for advanced text editing. It is a what-you-see-is-what-you-get rich text editor. Unlike the text tool, you can only edit its content in a dialog box.

You add the HTML Tool like any other tool: drag it with your mouse from the toolbar onto your canvas to the location where you need it.


html tool media tab
html tool media tab

Text is edited in the media tab. To preformat the text, choose your settings before typing. The style can also be edited after typing by selecting either the whole page or sections of the page and changing the formatting options as required.

! important: If you copy-paste your text from Word, Pages, LibreOffice, Google Docs or any other text editor, note that not all fonts are available on every computer. Only the fonts that are listed in the RC editor will be rendered correctly for all readers (even if they do not have the font installed on their computer). A better practice is to import the text without any formatting.

You can choose standard type formats such as bold, italic, or underline and adjust the text alignment, font, and size.

To enlarge the palette of text styling options, click on the first button, show/hide toolbars. Here you will find different options for further formating options, such as listings, enumerations, citations. It is also possible to create hyperlinks (using the chain symbol), or to set anchors for navigation. If you hover over an icon you can get a short text description of the function. The top right button opens the editor in fullscreen.

html extended tool options
html extended tool options

You can add pictures or further HTML materials such as i-frames (the embedding of HTML pictures or video is not possible with uploaded audio-visual content, which means that you have to publish a URL from an external server to paste it into the dialog). You can also choose the colour or the background of the text using the colour tools, insert symbols and tables, and control the edits with the show changes option.


> See style options


If a text is longer than its frame on the weave, a scrollbar is generated automatically. You can control the visibility of the scrollbar in options. The default setting is automatic.


If you want to reuse the content of an HTML-tool, you can create your own templates. This function can be found in the media tab. After finishing the edit of your template, click save as new template and give the template a name in the dialog box that appears. To load a template, click load template and choose one from the list in the dialog box.

Submit, Delete, Or Cancel

Finally, you need to exit the dialog window. If everything is the way you want it, choose submit and the text field will be loaded on the weave. To discard changes to the content, cancel the dialog box. If you want to delete the whole HTML field, including all content in it, click delete. Unintended deletions can be restored via commandsrestore deleted tools.

Picture Tool

To add a picture, drag and drop the picture icon from the tool palette onto the weave. As with all other tools, a pop-up dialog appears automatically and gives you the choice between “selecting” or “adding” an item.

You can upload image files in the following formats: jpg, png, tiff, gif, psd, tga, bmp. For uploading PDFs, please use the PDF-tool.

To add an item, choose “add” and upload the object from your desktop to the RC servers. Name the file and make a declaration of the copyright holder. Once an image is uploaded it is also automatically added to the simple media tab.


> see style options


There are options available to change how images are resized in relation to the green border containing the image. This is controlled by changing the size parameter, which can be set to:

You can also change the position within the border ie: top-left, right-bottom etc…

In settings you are able to lock the aspect ratio. And you can allow readers to enlarge the image by activating the checkbox “on click open image in popup.”.

If you want to use a picture as a hyperlink, paste a URL into the field on click open link.

You can also set a tooltip text (a text that shows when the user ‘hoovers’ his mouse over the picture) for the image. Set the show on hoover option to plain text and enter your text in the box below.

You can also make the tooltip display the copyright info, by setting the show on hoover option to copyright.

Please note, you can’t change the copyright information in the “edit picture” window. To change the name or the copyright text, close the current dialog and go to the item in simple media and click edit (also double click) to open the edit media dialog.

Audio Tool

> Audio tool tutorial

As with the other tools, use the audio tool by dragging and dropping the icon from the tool palette onto the weave. A pop-up dialog window appears automatically and gives you the choice between “selecting” or “adding” an item.

You can upload audio files in the following formats: ogg, wav, mov, au, mp4 audio container formats; mp2, mp3, aac, pcm a-law, flac audio codec formats. All audio file formats will be transcoded to mp3s with 256kpbs.

Audio tool upload dialog
Audio tool upload dialog

To select media they must first have been uploaded into “simple media.” To add an item, choose “add” and upload the object from your desktop to the RC servers. Name the file and make a declaration of the copyright holder. After adding the file, you can edit the style of the audio player with the html style standards and choose between different play and display options.

Please note, to be used on our server, all media will be transcoded by the RC. This takes some time. During the transcoding process, the file name is greyed out in simple media. After the transcoding process has been finished you will receive an email notification that your media is transcoded and ready for use. For further information and technical questions see FAQ 2.6 or contact the RC User Support.


> see style options


The audio player has a number of settings:

As in the picture tool, if it is necessary to give textual information about the sound file, you can enter the text to be displayed when the mouse cursor hovers over the item.

Video Tool

Video tutorial

As with the other tools, you can use the video tool by dragging it from the tool bar and dropping it onto the weave.

In the dialog box that appears you have the possibility to add (i.e. upload) items from your computer or select items from the “simple media” folder. At the moment, the RC supports the following formats: avi, mov, mp4, mpg video container formats; dv1394, h.264, mpeg2, mpeg1, mjepeg video codec formats. Both VBR and CBR are supported.

The video tool currently supports resolutions up to 2048x1080. If the resolution is higher, transcoding will fail. Please keep this in mind while uploading videos shot on phones, which commonly provide up to 4k resolution.

To add an item, choose “add” and upload the file from your desktop to the RC servers. All videos uploaded in this way will also be added to the simple media tab. Name the file and make a declaration of the copyright holder.

After adding a video, the player will not appear in the workspace editor, to view it, please click PREVIEW at the top right corner of the editor.

All media will be compressed to a smaller size, this is called ‘transcoding’. This process takes time. During the ‘transcoding’ the file name is greyed out in your simple media. If you want, the RC can also sent you an email when transcoding has finished. You can find that option under profile, settings.

For further information and technical questions see FAQ or contact the RC User Support.

We highly recommend using smaller video files, for easier upload. If your file is extremely large, you may want to compress it before uploading using a program like Handbrake, FFMpeg or QuickTime (Mac).


> see style options


The video player has a number of options:

As in the picture tool, if it is necessary to provide textual information on the video file you can choose to display plain text or copyright information that will appear when the mouse cursor hovers over the item.

You can also use the play tool to synchronize selected video and audio tools.

Slideshow Tool

The slideshow tool allows you to create a gallery of images that can be displayed in a loop. You can choose to start the slideshow automatically and you can add an audio file to each picture of the slideshow.

Drag and drop the slideshow icon onto the weave and the dialog window will appear.

To be able to select media you first have to upload an item into simple media or select media files from your works. To add an item, choose add and upload the object from your desktop to the RC servers. Name the file and make a declaration of the copyright holder. After adding the file, you can edit the style of the picture with the html style standards. To add a sound file to the slide, the file first needs to be uploaded to simple media.


> see style options


In “options” you can define the position of the image within the frame. This is important when you are using images with different sizes and proportions. In settings it is possible to choose to loop the slideshow. If the loop option is enable, the slideshow will continue with the first slide once it reaches its last slide. You can choose to hide the navigation bar or give the reader the option to enlarge the picture with a click on the picture in your weave.

In automate you can set the autoplay options to:

When choosing autoplay you need to define the speed with which the slide will change. You can customise the duration of each slide (speed per slide) or let each slide change at the default speed.

As mentioned before, you can append audio files to each slide. Please note, you first have to upload the file into your simple media folder. In options, audio you can control the time of a crossfade (when one audio file fades out while a second fades in at a specified time). You can also choose the fade duration and the timeout of an audio file.

PDF Tool

The PDF tool gives you the possibility to upload PDF documents containing texts, graphics or scores.

The advantage of PDF is that the display of its content is platform independent and looks the same everywhere.

The limitation is that PDF files, by nature, only support static (printable) graphics, not video or audio. In case text from a word processor needs to be combined with video and audio, use the HTML tool for the text and add the media separately using the other tools.

Uploading a pdf

After dragging the icon to the weave, a dialog will show.
Click the button ADD MEDIA to open the dialog for uploading a PDF.
Be sure to upload the PDF itself in the PDF field, not PREVIEW. One is also requested to add copyright information. When done, click submit and the file will begin uploading.

The pdf tool dialog
The pdf tool dialog

The PREVIEW field is for changing the image that represents the pdf in the exposition for the reader. If no preview image is provided, a miniturised copy of the first page will be used.

A few notes

> see style options


The RC gives you and your reader the possibility to read the pdf directly in the browser if the browser supports this. To use this option check “display in browser” in option > settings of the “edit pdf” tool dialog box.

You can also double click the PDF tool and then switch to the options tab. Then click settings.

Extra settings dialog of pdf tool
Extra settings dialog of pdf tool

As in the picture tool, you can provide further information using the hover option. To do this, select one of the options in the “show on hover” pull-down menu. In addition, you can create a plain text to be displayed when the reader’s mouse hovers over the PDF preview. To use this, choose “plain text” or “copyright & plain text” from the pull-down menu and write your text in the text field below.

Play Tool

The play tool is designed to synchronize the playback of selected video and audio tools on the same weave. With this tool one can create a single control for playing back various media files at the same time. This can, for example, be used to document video installations with multiple screens and allows playing back synchronized combinations of musical voices and audio tracks. The play tool displays an image which can be clicked and functions as play and pause button. Clicking the image will start the playback of the selected audio and video files. While playing the tool another image will be displayed instead. Clicking this image will pause the players.


In the media tab one can upload two image files. One image will be the play­-placeholder, i.e.clicking the image will initiate the playback of the selected files. The other image will be the pause­-placeholder, i.e. clicking this image will pause the selected audio and video files on the weave.


In the options tab one can select from among all audio and video files on the weave. These must have been uploaded first with the audio and video tools. The selected files will be controlled with the play tool. The option “pause other players when playing” will ensure that only the selected media files will be played back.

Shape Tool

The Shape tool is designed for placing simple graphic elements such as arrows and lines in your exposition. You can generate forms to structure your layout or to help navigation. You can create rectangles, circles and lines. You can choose if they’re filled or not. You also have the possibility to specify the thickness of the frame and control the opacity of the elements. There are also four types of arrows (left, right, up, down). You can resize the elements on the weave by resizing the green frame displayed around the shape. By clicking and dragging the yellow point you can rotate an element.

Note Tool

The note tool allows you to organize your work on RC, comment on sections, and communicate with co-authors. Drag the note icon from the tool-pallett onto the weave. You can write directly into the note without opening a new edit-window. Each note has a time-stamp which is generated when the note is placed on the weave.

It is possible to define who is responsible for the content (a change or revision, correction) of the note and you can set a date for resolving the issue described in the note.

Notes are visible on the preview as well. Please check, that all notes have been removed from the exposition when you intend to share or publish it.

Text Style Options

You can use the buttons to directly add the basic stylings, eg. highlight it with bold or italic font or structure it with numerations or lists. You can change the font-family and increase or decrease the indentation. You can also insert links.


“History” provides a log of all changes that have been made to the tool. If you have unintentionally deleted a tool, you can restore it using “restore deleted tools” in the commands.

Embed tool

The embed tool allows the integration of external content, such as videos or sounds, into RC expositions. Currently, the RC supports the following external content providers: Madek, Youtube, Vimeo, Soundcloud and Sketchfab.

The embed tool can be used by pasting the link from the page you want to embed in the URL field and clicking submit twice. The first submit initiates the processing of the link. How to retrieve the correct embedding link depends on the service. The main URL visible when opening the media content that is to be embedded can be used by the RC for the above mentioned services. Please contact support if you have trouble or questions regarding the necessary URL.

Content from Youtube and Soundcloud can be used in the play tool and the playback can be synchronized with native RC tools.

Content from Madek needs to have been made publicly visible before embedding is possible. Please copy the sharing link from Madek into the URL field of the embed tool.

Important: Some RC-based journals/portals do not allow the use of externally hosted materials. If you are making an exposition to be published in such a portal, please check their policy first.

Style Options

image showing the style tab of an html tool
image showing the style tab of an html tool

The style tab allows you to set the way an object looks on the outside. There are two ways of reaching the style tab:


Click on the small “>” to open one of these sections:

The style tab only sets the basic (mostly external) style of the object, text markup is done within the text or html tools.

Change tool defaults

It is possible to change the default styling settings for any tool, by double clicking the tool in the toolbar. After the default is changed, every newly created tool will initially use these new settings.


The history tab gives you the posibility to change the content within the tool to an older version. The versions of a text object are created each time you have clicked outside it (and the three animated dots show inside). With the html tool, a version is created each time you click submit.

Content manager

The content manager is located on the right size of the canvas.

media, pages and footnotes tabs
media, pages and footnotes tabs

Media management

Media files can be found, uploaded, previewed and deleted in the “Media”-tab on the right hand side. There are subtabs: Simple Media, Works and “+”, which allows the integration of external repositories, such as the Media Archive of the Arts of the ZHdK (Madek).

Simple Media

The simple media, which can be found within the “Media”-tab on right hand side of the editor. Images, videos, audio and other media that have been added in tools onto the canvas will automatically show up in simple media tab. You can click and drag files from the simple media tab onto your canvas in order to create tools.

The list of media files can be sorted by type, name, creation date and size and you can search for a file name by using the search field.

Files that are listed in gray are in the process of being transcoded.

There four buttons on top of the list of files, from left to right:

Simple media tab
Simple media tab

Import Word documents using Simple Media upload

It is possible to upload docx/odt/LaTeX documents and have the content automatically be turned into HTML tools and image tools.

To convert a document, open the Simple Media Tab and upload it in the “document” section of the upload dialog. It may take a few moments to convert after the upload has reached 100%.

media upload tab
media upload tab
upload doc dialog
upload doc dialog

Once converted, the document will show up as a folder within your simple media. You can drag the elements from this folder to their final desired location in the exposition and resize them to the size you desire.

To ensure maximum compatibility with RC fonts and styling, text-editor specific styling is automatically filtered, but the inner structure of the text is maintained. This includes: paragraphs, headers, bold, italics, footnotes, illustrations & tables. Footnotes are also converted into RC Footnotes/Popovers. Afterwards, one can use raw CSS (also see below for more details) to add styling again, without the need to style each structural element individually. It may thus still be necessary to import certain elements by hand after the import.

The document is split at illustrations, or after a significant amount of text. This to avoid extremely long text tools, which result in problems between browsers and are harder to handle in the graphical editor. The splitting should also make it easier to restructure the document a bit to a more fitting layout to the RC. Because of the graphic and non-linear nature of RC expositions, a 1 on 1 import does not make so much sense. If your documentation requires a more traditional text-based layout (think article/blog post), it may be better to use the text-based editor, which also supports importing from external text editors.

Important note regarding styling:

By default, RC has zero margin on all paragraphs, this will mean that there is no whitespace between paragraphs. To avoid this issue, I recommend adding the following style to your raw CSS settings of your page where you import word content.

#container-weave .html-text-editor-content p {
    margin: 1em 0; /* set top and bottom margin to 1 */ 

#container-editor .html-text-editor-content p {
    margin: 1em 0; /* do the same for the editor */

This makes sure paragraph margins are displayed correctly.


Like simple media, works that have been added through your “My Profile Page” can also be dragged and dropped onto the canvas. Read more about adding works to your RC profile here.


Pages are managed in the pages tab of the content manager. An RC exposition can consist of one or more pages. A new exposition starts with a single page, called “default page”.

page tab
page tab

Creating a page

New pages are by default private, they have to be explicitely added to the table of content to be visible (or by making a hyperlink to the page in your own content). The order of pages cannot be changed in the pages list, but it can in the table of contents. The page will automatically change size based on the content.

Entry page

One can change the first page visible to the reader by changing the entry page. Go to the menu options and choose edit meta data. Scroll down to “entry page” (at the bottom of the dialog) and select the page you want as your start page for the reader.

Page settings

the page settings dialog]

In the page settings dialog, you can change the meta data of the page and control the appearance. It is opened by clicking the pencil button in the bar.

Page settings - Meta : title, description and iframe field

Page settings - Style

Here one can change:

Deleting a page

The page can be deleted by clicking the trashcan icon next to the page title. Deleted pages cannot be recovered. Of course, if you want to make a page invisible to the reader it may be prefered to just remove it from the table of content.


Edit menu

image showing the edit menu

Trivial copy paste functions:

Order functions:

These options change the order of objects if they overlap. Order can be important if you have tools with controls: for example, an audio player that is behind a text tool would need to be in front to allow the user to click the play button on it.


Locking an object means it cannot be changed or moved in any way (until it is unlocked). This feature can also be used if only part of the exposition is to be moved (by locking the objects you do not want to move).

Options menu

image showing options menu

Edit metadata

Here you can edit the Title, Abstract and Entry Page of the exposition.

Show tool borders

When this option is turned on, you will be able to see all borders of all tools (green dashed line) in the editor. This can be helpful searching for empty tools.

Edit table of content

Here you can set the contents of the “contents menu” that the reader uses to navigate between pages and position in your exposition.

See table of content.

Grid options

Objects will only move in grid-size steps

Show/hide the grid

Change the size of the grid

Set default position

Change the initial position that the reader starts at in the weave, to the current location of the editor view.

Show current position

This provides the X,Y offset of the editor and a position link. X,Y can be used in the Table of content. The position link in Hyperlinking, or simply to share a specific position through a position link.

Restore deleted tools

Restore recently deleted tools.

Restore deleted footnotes

Restore recently deleted tool.

Help menu

Get help!

Send Collaboration Message

When you are collaborating on an exposition, you can use the command “send collaboration message” to communicate with your collaborators.

Text based editor

First time user of the text editor? click here.


Click any element in the image to jump to the relevant section.

media list import export edit style drag-and-drop editor preview title
  1. markdown editor
    write and edit your text
  2. preview
    preview the result.
  3. media-list
    add/remove/edit media.
  4. import/export import&export to various text formats
  5. style editor
    change the styling (font-size etc..) using CSS
  6. drag and drop zone
    quickly insert any media file
  7. title field
    change the title of the exposition


The text editor is aimed at creating responsive RC expositions that mainly consist of text.

You can write your text on the left side editor while the result is shown as a preview on the right hand side. It is also possible to import text from external formats like Word and Open Office. Formatting (bold,italic etc…) is added using markdown notation.

If you want to use images or other media in your article, you can add these through the “click or drop to add media” button/drop zone , when the upload has finished the media will be automatically inserted into the current cursor location.

Finally, the look of your text and media can be controlled through the media list and the style editor.


The left hand side is where you can edit your text. The format used is markdown, which is a plain text format (like with a typewriter). The editor automatically detects paragraphs.

For styling not supported by markdown, you can use HTML, since HTML is also allowed within markdown (with the exception of scripts, for security reasons).


Here you can see a preview of your exposition.

Note, that because text based expositions are responsive (react to the size of the window), the result may change based on the width of the screen. For a full view preview, use the eye button in the toolbar.

Media list

Video, audio, images and pdf can be placed in your expositions. They are represented on the editor side with the notation “! {name}” which is then replaced with the actual media item in the rendered exposition.

Note: you do not have to type the ! { name } yourself, when you upload something or insert media through the media list, the correct placeholder is inserted for you.

Inserting media

To insert new media, drop or select your file in the drag and drop zone. After the upload finishes the media placeholder ( ! {media} ) will be inserted at the current cursor position.

If you want to insert previously used media, you have to open the media list and click insert button next to the desired item.

inserting media
inserting media

Drag and drop

Click this zone to open a file picker, alternatively media files (images, audio, video or pdf) can also be directly dropped here from your media browser. When the upload is finished the media item is directly inserted to the current cursor location of your text.

Editing media

In the media list you can edit media and the way it is displayed.

The media list
The media list

Import & export

You can import documents from text editors like Word (.docx), Libre/Open Office (.odt), HTML and several other formats. Not all styling is supported but images, footnotes, tables and most other core features of the text are.

Edit style

For users that know CSS, edit style opens a CSS editor. Most templates will provide some basic formatting already, that you can adjust to your needs.


Markdown is a human-friendly way of writing HTML webpages without using code. Markdown is written as plain text (like you would write on a typewriter), that is translated into HTML for you.

By surrounding your words with a few special characters you can inform markdown which styling you want it to use.

For example:
italic = *italic*
bold = __bold__

Instead of typing these characters, you can also select a piece of text and push the desired style button on top of the editor. This will insert the correct Markdown notation for you.


Paragraphs are recognized by markdown by whitelines.

Now that I’ve skipped a line, this is a second paragraph.
TIP: You can force a linebreak by leaving 2 spaces at the end of a line.


Headers are defined by using one or more "#" in front of the header name:

# header 1
## header 2
### header 3

There are six levels. Header level # and ## are automatically included in the contents menu, for easy navigation for the reader.


To get a bullet point list, write * before each item. Each item is seperated by a newline. A whiteline should preclude the first item. Thus, when you write:

* my first point
* another throught
* yet another thought

it will result in

To get ordered lists, write a number and a point, 1. , 2. , 3.

1. one
2. two 
3. three

Hyperlinks are written in the following manner: [linktext](
which results in:


The easiest way of inserting a footnote is using the footnote button: x2.

If you want, you can also write them directly with the following notation:

[^1]: this is footnote text.

The footnote content is automatically moved to the bottom.


When one moves the mouse cursor to the top of an exposition, a menu bar appears.

the RC navigation bar
the RC navigation bar

The navigation bar contains, from left to right:


Shows the latest and previous comments on your exposition from the RC community.

Terms of use

This displays the terms of as set by the Society for Artistic Research (SAR).

Table of Content

See the video tutorial on this topic.

an example of a contents list, made through the table of content
an example of a contents list, made through the table of content

The table of content is designed to facilitate the navigation through an exposition. In order to edit the table of content and add entries, open the “Options” menu item and click on “edit table of content” (one can also open this window by going to the exposition on the profile page and clicking “edit details”). This opens a dialogue window titled “Edit Research.” The second tab (“table of content”) of this window contains a series of entries.

Table of content dialog
Table of content dialog

To make a new entry, click on the index number and select the page (or “weave”) from the drop down menu and click submit.

There are two optional fields:

Tip: you can easily reorder the table of contents entries by clicking and dragging the boxes.

Static navigation bar

At the bottom of the table of content dialog, there is an option static menu bar to display the navigation bar continuously (instead of it automatically hiding).

TOC alignment

Choose wether the links in the content menu should be displayed horizontally or vertically.


See the video tutorial on this topic.

It is possible to create hyperlinks between pages (or “weaves”) of an exposition and within a single page. This process exists of two steps: fetch the link and creating the hyperlink.

In order to fetch a link to a different page within your exposition:

  1. open the page you want to link to in the editor (through the page tab on the right hand side).
  2. (optional) scroll the page to the position where you want the link to point to.
  3. go to options->show current position

This will display a URL of the target page with the current scroll location. Copy the URL into the clipboard (Ctrl-C/Cmd-C).

Now to turn a piece of text into a hyperlink:

  1. Create or open a Text or HTML tool and select a word or sentence that should become the link.
  2. Now click the hyperlink button (it looks like a chain link) and a dialog will be displayed. location of the hyperlink button in text tool location of the hyperlink button in the html tool
  3. Paste the link in the link URL field and click add link.
Hyperlink dialog window
Hyperlink dialog window

Dialog options:

Within the hyperlink dialog there are a couple of options:


Within the “Commands” tab on the right-hand side of the editor there is a checkbox labeled “Overview.” Clicking the checkbox will open and close a tab on the right-hand side of the editor. It contains both a map and a list of all objects in the exposition.

The overview map outlines all tools on the page, their size and position. By moving the red rectangle, one can jump to a specific position on the page.

Below the overview map, there is a list of all objects. If you click one of these tools, you go directly to that tools location. This can also be very useful when trying to find tools that have somehow become hidden, for example if another tool has been placed on top.

Publishing and Sharing

There are number of different ways to share and publish your work on the RC. This functionality can be accessed using the object menu (i.e. clicking the menu icon) for the given work or exposition on the “My Profile”-page.


Share is used to control access/visibility of works and expositions. By default all works and expositions are private, changing the mode allows others to see your work.

The share option can be found under the object menu (hamburger menu icon) of each object on your profile.

There are four modes available:

Finally, there is the option to make the object available trough a link (comparible to link sharing in Google Drive):

sharing menu dialog
sharing menu dialog


Self-publishing makes an exposition no longer editable and publicly visible. On publication you will get a (free) DOI.

Submit for Publication

Expositions can be submitted to portals (such as journals) for publication. Click “submit unlimited publication to” and select the portal. While the exposition is in review it can no longer be edited. The portal admin or editor will contact you regarding the reviewing process.

Connect to Portal

A work or exposition can be connected to a portal without being published by the portal. The portal admin will receive a notification and has to confirm the connection. Once the connection has been approved it will be shown in the object’s metadata and the object may appear on the portal page and portal feeds. Connected works may for example accompany a published exposition or represent a connected event.

Follow and Search


It is possible to “follow” other users, portals, and objects such as expositions and works. Once you are logged in you will see “follow” links in the bottom right corner of objects displayed on the front page, other user’s pages and other places on the RC. “Follow” links also appear on user and portal profile pages. Once you follow a user, portal, or object new publications, edits, comments etc. will be displayed on the “FEEDS” page. Clicking the wrench icon opens up a dialog in which you can adjust the precise information you want to see for each user, portal or object you follow.

You can search the RC by using the search field in the top right corner. Moreover you can use the “advanced search” functionality, which allows for filtered searches and and searches according to specific criteria such as object type, keywords, authors, etc.

Collaborating on Research

The Research Catalogue allows you to work together on a research exposition with multiple users. This is called collaboration.

There are 3 types of collaborators:

Adding a Collaborator

An author of an exposition can invite collaborators through the collaboration tab of the exposition: click the menu icon (1) and ‘edit details’ (2) next to the research on your profile. If you are already in the workspace editor, you can also click on the title of your research at the top of the editor.

Location of the collaboration dialog
Location of the collaboration dialog

Choose ‘collaboration’, search for the user you want to cooperate with and add her or him by clicking on their name.

Inviting a supervisor by typing it into the supervisor box
Inviting a supervisor by typing it into the supervisor box

The users that were added will show up as a list below the field. After clicking submit, collaborators will receive an invitation from you in their message-box which they can accept or decline. When accepting the invitation, the collaborator will have access to your exposition workspace and he will be able to edit it.

Removing a Collaborator

If you want to remove a collaborator, click the “x” behind their name in the field they were added. If you remove a supervisor, the supervisor will receive a request to remove them (they have to approve the removal).

Collaboration tab
Collaboration tab

Note: If a users name in the list is enclosed in brackets ( [ name ] ), it means that the invitation is sent successfully, but has not been accepted yet by the receiver.

Communication with Collaborators

While collaborating on an exposition, there are several ways of communicating with each other

Footnotes and Popovers

It is possible to create footnotes and popover weaves in the text, HTML and picture tools. The terms “footnote” and “popover” are used almost interchangeably here. Footnote, however, refers rather to the textual concept of a footnote, i.e. a particular use of the functionality explained in this section, whereas popover is used when referring specifically to the appearing popover window. (There is a tutorial video explaining the footnote workflow on the RC Video Tutorials page) These are displayed when the RC user reading the exposition clicks the footnote link or, depending on the settings, when he or she mouse the mouse pointer over the link. This functionality makes it possible to create footnotes in texts, but also create popovers of any size containing RC objects of any type. There are a number of different ways of creating footnotes.

Creating a Simple Text Footnote

In order to create a footnote in the text or HTML tool one selects some text, which will be the footnote link and clicks the “Insert/Edit Link or Footnote” menu item (see image).

Selecting text as a footnote link
Selecting text as a footnote link

A new footnote can be created by using the left tab in the appearing dialog window. In this window one can set:

Finally, click “Add Footnote” to confirm and create the footnote, which will subsequently appear in the list of footnotes on the left side of the screen.

Preview of a footnote
Preview of a footnote

Editing a Footnote

All footnotes are listed in the “Footnotes” tab on the right hand side.

List of footnotes
List of footnotes

There are three icons displayed on the top of the list. The first icon opens the footnote workspace editor where you can edit the content of the footnote, the second icon opens a window which allows editing the title, size, and styling of the footnote. One can leave the footnote weave editor by clicking the link “back to main weave” displayed to the left of the main tab. (see image).

“simple text” footnotes are in fact automatically generated normal footnotes with your text inserted in a text tool. This has consequences if you want to adjust the size of a “simple text” footnote as a whole, since you would also need to change the size of the tool within that footnote after resizing. To edit a “simple text” footnote internal tools, simply double click it in the footnote list.

When you are done editing: you can return to your main weave through the link in the top of the editor.

Back to main weave link
Back to main weave link

Changing the position or display settings of a footnote

If you need to change the screen position or display settings of an existing footnote, the best way is:

  1. Go to the Footnote tab.
  2. Click the little blanc page icon next to the footnote you want to change.
  3. Go to the settings tab

Auto-Numbered Footnotes

Instead of using text as footnote links it is also possible to use numbered links. The numbers will be filled in and adjusted automatically. In order to create auto-numbered footnotes create a footnote in the text or HTML tool as described above but without selecting any text. An “x” will be inserted where the cursor is placed. This “x” will be replaced by the correct number when the text is displayed.

Auto-numbered footnote in the editor
Auto-numbered footnote in the editor

The numbering starts at 1 and encompasses all text and HTML objects on the weave. Numbering is performed by object and proceeds from the top and left to the bottom and right of the page.

Be aware that automatic numbering does not depend on creation order, it only depends on x and y position of the tools. This means that if the notes (1,2, 3 etc..) are in a vertical column, for example:

1      4
2      5
3      6

They get correctly numbered. However, if one of the text tools containing an automatic footnote in a column is just a bit (even 1 pixel) to the left, like so:


Then rc will automatically number the notes in 2 first than 1 than 3. So in this case, it is very important to have the text tools exactly at the same x position (through right click -> style tab you can check this most easily).


It is also possible to use images as links to footnotes. When clicking on the image or moving over it with the mouse cursor the popover will be show. In order to use an image as a footnote click the menu icon on the bottom right of the image (or right click the image) in order to open the context menu. Click the item “add footnote” from the context menu and fill in the appearing dialog window.

Administration: Reviewing process


This is a tutorial to describe how an RC Portal can be used for publication workflows. It is aimed at portal administrators. The process typically consists of 4 stages:

Setting up accounts

There are two ways of setting up accounts:

  1. The author can create an account for him/her self, by clicking REGISTER on the research catalogue homepage. After filling in the form the author will immediatly get a basic account. To gain a full account, which has the right to create content, the author will be requisted to send a proof of identity and signed SAR agreement letter.

  2. The portal admin creates the account(s) for the author(s). This option is common when a large number of users need be created at once. In this case, the responsibility of identification and making sure that the SAR agreement letter is signed lies with the portal administrator creating the account(s). The agreement letter can be found on basecamp or requirested through RC support. Please send the signed agreement letters to RC user support.

The administrator can create accounts by going to the admin section and opening the user page. Click + at the right top corner of the screen. After creating the account, the username (which is an email address) and password can be sent through email. Be sure that in the roles tab, the “basic account” option is turned off. This means the user will have a full account and is able to create content.

edit user roles dialog
edit user roles dialog

For safety, admins creating user accounts should:

Writing the exposition, collaboration

The next stage is the writing of the exposition itself. It is important to note that it has to be an exposition, a work object on its own cannot enter a review workflow on the RC. Works can however be embedded as part of an exposition to be reviewed & published. The author does not need to be a member of the portal user list in order to make a publication request to it.

During the writing stage, it is common that the exposition in progress is shared with one or more other readers or collaborators. These collaborators can use the notes system to leave feedback. There are three types of collaboration roles:

The author can invite RC users to these roles by going to edit details or clicking on the title of their exposition in the workspace editor and choosing “collaboration”. The collaborators will receive an invitation (in RC messages) that has to be accepted before they can start to collaborate.

collaboration tab
collaboration tab

Requesting publication

Once the writing is sufficiently progressed, the next step is that the author sents a request to publish the exposition. This is done through the ☰ menu, which is located on the “my profile” in the right bottom corner of the exposition summary. This will open a dialog where he/she can choose to which portal the exposition should be published. Within this dialog the author can also indicate weither the exposition should be published “limited to portal” or “unlimited to portal”. Limited to portal means that when the exposition is published, it is only visible to members of the portal.

Important: the choice by the author is only a suggestion, in the end, it will be the portal admin that decides in which way (limited or unlimited) an exposition is published.

publication dialog
publication dialog

Once the author has done this step, no further changes can be made to the exposition by the author. It will be listed on their profile under the status “in review”.

The portal admin will receive a message from the RC that a new work is ready for review. It will also be available under the “review” section in the admin section.

If the author needs to make changes to an exposition, the publication request has to be declined by the portal administrator. He/she can also do this under administration > review and clicking the X next to the research title.

Reviewing, assigning reviewers

The most common next step is to assign reviewers to this research. However, for a person to be available as reviewer, they first have to:

  1. have an RC account
  2. added to the reviewer pool of the portal.

The reviewer role does not require a full RC account, it is enough to be a limited RC user.

For the second requirement, the user has to be added to the reviewer pool of the portal. This can be done by going to the Portal page of the admin section and then choosing edit. Under the ROLES tab, RC users can be added as reviewers for that particular portal.

Once a reviewer is part of the review pool, they can be added to the research exposition. To do this, go to review tab of the administration part of the RC, and click the edit page. Here you can add (or remove) reviewers to the research. Reviewers can be either added single blind (they cannot see each other), or double blind (they cannot see the author’s name).

the edit request page, found when clicking edit icon on an exposition in review
the edit request page, found when clicking edit icon on an exposition in review

The reviewers will see a list of expositions that they are reviewers of on top of their “my profile” page. Within the exposition they can use the “REVIEW” menu to leave notes to themselves, which are only visible to them and the portal administrator. Typically further communication between the portal admin and the reviewer takes place through the messaging system or by e-mail.

Final publication or rejection

Once the review process has been completed, the portal can choose to either publish or dismiss the exposition. If the exposition is dismissed, this means that the editing rights are returned to the author. The author can resubmit the same exposition later, at which point the review process starts again.

If the exposition is accepted, the exposition will be frozen permanently from further changes. Depending on the portal settings at this point also a DOI will be deposited through cross-ref. Please note that publishing is meant as a one way step, unpublishing is to be used only as a very last resort measure. If one does not expect to have a research be their till the end of time, it should not be published.

Immediately after publication the exposition will show up on the RC frontpage and visible to any visitor to the RC website (so also non-RC users). If this is not desired, one can also choose to publish an exposition “limited to the portal”, this means only members of the portal can see the exposition.

Administration reference guide

Administration Main Page

To reach the administration functionalities of the RC website, click on administration, located in the top right corner. To return to your own profile, you can click on the Research Catalogue logo. Only portal admins have access to these pages.

admin main page
admin main page

There are 5 pages to manage content for portal admins:

Multiple Portals:

If you are an admin in multiple portals, you can switch between them in the top right corner of the site, through the drop down menu.

User Page

admin user page
admin user page
Action Icon
Add a user
Edit a user
Remove a user
Login as a user

Add / Edit A User Dialog

Important: when you type a new user name, the RC tries to find if the user exists already. If it does, the RC will show a dialog requesting if you want to add the existing user to the portal instead of creating a new account. It is highly discouraged for a single person to have two accounts on the RC, so normally admins are expected to simply add this existing account.


user profile dialog
user profile dialog

Change the name, alias, email and password (optional). An administrator can also change these fields without having to change the password (by leaving the field empty).


user portal settings dialog
user portal settings dialog

This controls to which portals a user is added. A user can be added to multiple portals at once. Portals which are selected are marked by a gray background.


user role settings dialog
user role settings dialog

When the option is turned on, the user cannot create any content. The can still become supervisors or read expositions.


user email settings dialog
user email settings dialog

Here you can set which emails the user should receive.

Log in as a user

The admins can log in as another user, for example to help resolve issues with a specific account. While logged in as another user, you will see a red bar on the top of your window that shows who you are and enables you to switch back to your own account. This feature is useful while helping somebody with issues specific to their account.

Keep in mind: you become this user in all the tabs of your browser window, so you would temporarly loose some of you admin permissions while navigating as this user.

Portal page

The portal tab shows you which users are administrators on the portal. It has 3 actions:

Action Icon
Portal mail
Edit portal settings
Delete a portal

Portal mail

portal mail dialog
portal mail dialog

For advanced layout, you can use the HTML button. Images need to be small and embedded as URI

Note that for RC wide mailings, one should always use the JAR Template and type = Announcement setting. This makes the mailing include an unsubscribe link, that is required by EU law. All other combinations of settings will currently not include this link !

The JAR Template includes several standard fields (title, contact and a banner image), be sure to check that you are not adding duplicates in the email body text itself. One should always test before requesting it to be sent out.

The announcement option has to be scheduled at least 1 day in advance. The sending of the email will have to be approved by SAR.

Portal Edit Screen


portal edit common screen
portal edit common screen

Here you can edit the basic information of the portal. View text allows you to change the template that is used to display expositions on the portal page: available placeholders: $author, $title, $portal, $edition, $published, $url, $now.


portal edit roles
portal edit roles

Here you can edit the various roles of the portal:


Portal admins can select any of their Text based expositions to be available as templates for users within their portal. This allows users to start with a predifined CSS sheet or even content.


portal edit sumbmissions
portal edit sumbmissions

Here you can set which objects can be submitted to the portal.


allow connection of

allow publishing

Research page

Here you can manage all research connected to the portal. Expositions are sorted per issue. Those without a publishing date, have not been published yet. There are a number of actions available:

Action Icon

Unpublishing an exposition

The unpublishing of expositions is not encuraged. Published expositions are supposed to be a permament reference, never to be deleted or changed. If an exposition is to be continuously changed or temporary, it is better to not publish, but simply set its sharing settings to public. When unpublishing an exposition make sure with the author of the exposition that there are no connected works that have been deleted since, otherwise it may be impossible to reconstruct the publication.

Connection Requests

It is possible for users to connect a work or exposition to a portal. The works that have been accepted by an admin of the portal will be listed here. Requests can be accepted with: V or rejected with: X.

Once research is connected, the portal admin can add an Editor role to the expositions. The editor is than able to change the content within the exposition.

They can also add Supervisor role, which can only read the exposition.

Reviewing (admin)

The reviewing page allows managment of expositions that have been applied for publication by the author. Reviewers can be assigned to these works. There are two styles of reviewing: single blind or double blind. Single blind means that the author cannot see the reviewers. Double blind means that the reviewers cannot see each other.

Please note that within the KonCon portal, supervisor notes can be seen by reviewers.

reviewing edit reviewers dialog
reviewing edit reviewers dialog

Review tag and comment can be used by the admin to organize the current in review documents.

It is also possible to change supervisors in the collaboration tab. Please note that only the admin can change collaborators, the author cannot change anything during review.

reviewing edit collaboration dialog
reviewing edit collaboration dialog

Once the reviewing process is complete, there are three scopes in which the research can be published:

Publish Visibility
Restricted to portal Only visible to members of the portal
Limited Only visible to members of the RC
Unlimited Visible to everyone

If you reject a request for publication, it is possible to edit the standard message that is sent to the author of the exposition.

Publication dialog

Issue page

An Issue page is an overview page within the RC that shows all published expositions that are part of an issue.

An Issue page consists of the title and description of the issue itself and a gridded preview of all the expositions (title, author, abstract and a thumbnail). This page is responsive so is easy to read on a phone as well.

Issues are named in the portal settings here.

In the issue section (between “portal” and “research”) of the administration interface, the number, title and description of issues can be edited.

edit issue dialog
edit issue dialog

For the reader, issues can be found through the portals front page.

More help


Developments in progress

date subject content
12/01/2016 Groups

The new group feature will allow users to: 

  • collectively author research (includes all other objects, such as works etc.; group acts just like a normal user)
  • discuss particular issues, idea, problems
  • serve as a container for work by members pertinent to the group (containers for research projects/teams)

Latest Developments

date subject content
31/07/2017 Exposition Export for Offline Reading

Expositions can now be exported (downloaded) for offline reading. The export contains all media files and pages as html files.

08/05/2017 Portal Membership Requests

Users can request to be added as portal members (on the respective portal profile page) and edit their portal membership settings from their profile page.


Portal admins can add existing RC users to their portal (use the autocomplete of names in the “add user” dialog window).

08/05/2017 Database Overhaul

The RC database has been completed. Virtually the entire system has been rewritten. Performance has been improved significantly.

08/05/2017 SVG Files

The picture tool now supports SVG files.

16/03/2017 Recent Bugfixes
  • Jumping text tool problem solved (text tool used to jump to top when partially visible in editor!)
  • Autoplay video content now stops automatically when footnote is closed.
  • Reviewers profile can change order of groupings on My Profile page.
  • Terminal font warning removed.
  • “Next note” now works as expected if notes are spread over multiple pages
  • A visibility problem with footnotes content and supervisors was resolved*
  • Font size problem in HTML tool is reduced.
We are planning to launch the overhauled database (expect much faster loading times!) before the 1st of April. 
  • there may still be a variant of this problem with authors&co-authors, we are still testing this.
Casper Schipper
18/06/2016 Video Upload Issue

Video Upload Issues:


Currently we are investigating an issue regarding the uploading of large video files (> 400MB). It appears that uploads sometimes break off around point, without reporting any error. Most uploads below that size do not appear to suffer from the problem. A tempory solution is splitting the video in parts with iMovie, Windows Movie Maker or the terminal tool ffmpeg*.

Together with the developers we are trying to find a permanent solution, we will inform you as soon as this is working correctly again. Meanwhile, we are sorry for the inconvenience.


  • = ffmpeg is a terminal tool, but quite easy to use see:

12/01/2016 Footnotes

Footnotes can now be inserted into text (via link buttons) and will be displayed as popovers, that may contain any tool. Footnotes can be selected and edited via the tab in the editor on the left hand side. Images can also be used as footnote links. Further documentation will be added to the RC Help.

12/01/2016 Inline Text Tool

There is a new inline text tool. Text can be typed directly into tool on the editor. It supports a reduced subset of HTML functionalities and filters pasted content (from Word etc.). Tools can be converted to HTML-Tools for further editing.

12/01/2016 SSL

We have switched completely to SSL/HTTPS encryption. This significantly improves the security for transmitting passwords and confidential data.

12/01/2016 Work details page

The work details page has been overhauled. It now contains a listing of all media files and each file can be described and downloaded.

05/10/2015 Follow Feature

This feature allows users to stay informed about other users’ and portals’  activities as well as projects, expositions, works, and degrees. Users can bookmark objects and users and will receive messages about changes, comments, publications, and new activities. This will improve the possibilities of communication and interaction among users.

02/09/2015 Vertical line in the shape tool

There is a new shape (vertical line) available in the shape tool

02/09/2015 EDIT link in the menu bar

There now is an “EDIT” link in the menu bar (when viewing expositions), which directly links to the worspace editor for the respective weave, so one can easily switch back and forth between editing and viewing. 

02/09/2015 “Decline” message is editable

The decline message (for submitted expositions) can now be edited. This is particularly useful if one wants to return editing permissions to the author before publication. The message can now be edited in order to prevent misunderstandings and to clarify the reason for returning the permissions.

02/09/2015 Notes Layers+Fixes

Notes will now always be on the top layer. Moreover a number of bugs have been fixed which had prevented notes from being closed.

02/09/2015 Warning when closing the browser or tab

The system will now ask for confirmation when one attempts to close the browser while editing unsaved data (in the tool edit windows, e.g). Moreover, the back (and forward) browser buttons are disabled while editing unsaved data in order to prevent data loss.

01/07/2015 GIF Animations

It is now possible to embed gif animations in expositions.

01/07/2015 Audio File Encoding

We have increased the quality of the audio file encoding and now use 256 kbps mp3 encoding (no longer 128 kbps).

01/07/2015 Messenger Changes

It is now possible to access all messages (sent and inbox) using “more” and “back” buttons (no longer only the 30 most recent messages). It is also possible to select messages (all messages or individual messages) and delete them or mark them as read using a pull down menu at the bottom of each group (“inbox” and “sent”).

03/06/2015 Search

The search function has been substantially overhauled. It now includes autocompletion of names, keywords, and titles; improved performance; and results will be displayed on several pages.

01/06/2015 Portal Messages

The sending of portal messages (such as newsletters) has been overhauled. The message will be queued and send latest 5 minutes later. The status in the log will change to “in progress”. If an error occurs the sending will resume automatically. When the sending has been completed a message with statistics will be sent to the sender. Furthermore messages with duplicated content will only be sent once.

01/05/2015 Portal Profile Pages - Recent Activities

“Recent Activities” on the Portal Profile Pages now only shows expositions that have been published (not objects that are in review).

24/04/2015 Publish in Portal

Members of a portal can now select publications to be limited to a portal when submitting research. The admins of the respective portal have to create an issue for publication and may then publish the research. It will only be visible to members of the portal. Under the author a flag will be displayed, such as " Limited publication. Only visible to members of the portal : <name of portal>".

16/03/2015 Messages on portal page

The list of portal admins now includes links to send messages to each admin. ( A message to all members of a portal will now also be sent to the portal admins. The “send portal mail” window also includes a tab titled “log,” which lists all portal mails. Furthermore sending mails no longer blocks other activities on the RC, i.e. one can now continue using the RC in a new tab while sending a message.

16/03/2015 New profile pages

The public profile pages have been updated, extended, and new functionality has been added. The update includes the exposition of publicly accessible works (exhibitions, installations, etc.) and the addition of new elements “project” and “degree.” These can be connected to portals and supervisors can be linked to the projects and degrees. Moreover, a CV may now be uploaded and the user profile includes new fields such as “keywords” and “tagline.” Custom groups containing expositions, works, degrees and projects can be created and rearranged (drag & drop). The public visibility of all objects can be set by the user. Documentation can be found here:

28/10/2014 Warning messages (font and zoom) in viewer

When a page is opened in a browser, the text is actually rendered by the browser dependent on the browser version, the operating system and the fonts that are installed on the computer. This can lead to research appearing differently in different environments. In order to at least highlight issues, we included a message at the top of each page if (1) a font that is needed is not installed (2) the zoom factor is not set to 100%. These messages can be closed so as not to impact on the viewing experience.

28/10/2014 Setting tool template in a research exposition

The initial values of the tools in the toolbox can now be adjusted by double-clicking on a tool in the tool box (rather than dragging it onto the page as usual). For example, a double click on the text tool lets you set the standard size of a text tool making it unnecessary to manually adjust the tool every time it is used.

Note: tool templates are set for all tools in an exposition; the settings work for all contributors but only within a single exposition.

28/10/2014 Slide show automation

It is now possible to play/autoplay the slide show. In the slide show properties, a new section in the options tab (‘automate’) allows to set the mode (no, start on click or start on page load) as well as the amount of time each slide is displayed for.

Note: when the slide show is set to start/pause on click, it is not possible to enlarge an individual image per click in a popover. In this case, the tick box ‘on click open image in pop up’ in options > settings will be disabled and its value reset. A message will indicate this.

19/09/2014 Text on hover

It is now possible to display an additonal text as the mouse pointer moves over the tool. Previously, it was only possible to display copyright information (which some people misused in order to display a different text). If text and copyright is to be shown, the copyright will be shown below a line at the bottom of the text. The text can be entered in the tool’s properties, option tab.

18/09/2014 Loading animation as page loads

Tools that are still loading when a page is opened are now shown with a gif in the centre in order to indicate that content in this area of the page is still loading. In small pages with few images, this will be next to invisible.

18/09/2014 New Tool: Object Viewer

The objet viewer allows to display 3D objects that can be turned on mouse move. We opted for a very simple implementation, which requires a set of images to be uploaded in a zip archive that show the object from all (necessary) sides. See for a description of the process and a Blender script.

Note: Blender is not straightforward to use. In time, we will develop an extended help file for this. We may also work towards alternative solutions for the generation of those images.

05/09/2014 Submission notification

A user who submits his/her research to a portal will now receive a message that the research has been received by the portal and that contact will be made. This is meant to reassure a user about what is actually happening. Previously, the research was simply set to ‘in review’.

25/08/2014 undo changes/restore deleted tools

There is now a new tab ‘history’ in every tools properties, which can be accessed bu double-clicking on that tool. ‘History’ shows a list of changes to that tool. By clicking the respective ‘restore’ button, a previous version of that tool can be restored.

Furthermore, should a tool have been deleted, it is now possible to undelete the tool. In the workspace under the commands-tab, click ‘restore deleted tools’ in order to see all tools on a page that have been deleted. Press ‘restore’ of the desired tool to restore this tool. Go to the tools history to return to a previous version should this be necessary.

22/08/2014 Double-blind peer review

Reviewers can now be assigned to a submission either as single or as double-blind reviewers. If the latter is chosen, the auther name is (where possible) made anonymous (for example, the HOME menu or the reference and whereever the exact user name appears as text in an exposition. 


However, if the spelling is different, or if the name appears in supporting documents (say a pdf or in a video) the RC will not be able to anonymise this. It has to be picked up in the editorial process and blocked.

21/08/2014 update notification

All Administrators and Portal-Administrators will now receive notifications of updates to the RC added to this page

21/08/2014 Message notifications

Messages sent to a user by either the RC or another user are now send as part of the notification email. When a user receives a message, he or she does now not need to log into the RC to read it. However, in order yo reply, the user will need to click on the reply link at the bottom of the notification, which takes him or her to the RC messaging system where the reply needs to be entered.

21/08/2014 Hiding notes

If a user hides notes (in preview, menu: reviewing > hide notes), those notes now remain hidden even after a refresh. Before, a user needed to hide them again, after the page was refreshed.

12/08/2014 co-authored research

Co-authored research will now be listed in a user’s profile in a separate section ‘my coauthored research’.

12/08/2014 menu in text tool text editor

The text tool text editor will now remember the status of its menu (i.e. whether the extended menu is visible or not). No need to re-open the extended menu again for each tool that is edited.

06/05/2014 Copyright tooltip

When the mouse pointer is moved above a media file, the copyright holder of that file can now be displayed also for videos and audio. In the properties of the tool, click on ‘Options’ and select ‘Show copyrigt’ to display the name of the copyright holder that was entered when the file was uploaded.

31/03/2014 Note tool

The tool acts like a Post-it. It can be placed on a page to leave notes for yourself or for collaborators.

In ‘Note View’ (upper right corner in a research workspace), all notes can be seen in a list and assigned to a collaborator as task.

Reviewers may add notes; these are only accessible to editors.

31/03/2014 Changes to the RC workspace

The RC workspace layout was simplified.

There is now only one menu bar at the very top. Additional functions have been moved to the ‘Commands’ tab below the toolbox, or, if they are tool specific, they can be accessed with a right-click on the respective tool on the page to open its context menu. 

Commands tab:

  • Overview: shows to overview panel to the right and the order in which tools are layered on a page
  • Text changes: responds to the track-changes function within text tools. If on, text is shown after the edit; if off, text is shown before the edit. This setting influences also the preview mode.
  • Snap to grid: when moved/resized, tools snap to grid according to the grid size selected below. Note: each tool has a frame that is slightly larger than its border, so that the tool board can be seen.
  • Grid size: changes the grid in the background of the workspace; sets the size of the steps in which a tool will snap to grid if this option is selected.
  • Set default position: move the page to the desired start position and press this command in order to have the page load at this position when its URL is called
  • Show current position: displays a message with the page’s current position; copy this url and past it into a hyperlink in order for the link to open the page at precisely that positon (upper left corner).

Context menu (key shortcuts are indicated for Windows operating systems):

  • copy: copies the selected tool(s) into memory.
  • cut: moves the selected tool(s) into memory. Note: the tool will be removed from the page from which it was cut
  • paste: in case a tool is in the memory, select paste to add the tool at the relative position from which it was copied/cut.
  • bring to front: moves the layer on which the tool is to the top.
  • bring to back: moves the layer on which the tool is to the back.
  • lock: locks the tool.
  • unlock: unlocks the tool.
  • delete: deletes the tool.


  • shows the page in preview mode just as all other users would see it

Text View:

  • shows all the text tools on a page in the order of their layer; use this to read, edit and print the text part of a page only

Note View:

  • shows all note tools on a page
31/03/2014 Notifications to user groups

Portal administrators can now send notifications via email to the users associated with the portal. The types of notifications are:

  • default: simple messages, sent to all users of the portal regardless of their settings
  • announcements: send only to those users who have selected ‘announcements’ in their settings
  • digests: send only to those users who have selected ‘digests’ in their settings

Notifications can be send to all users of a portal or those with full accounts only.

Additionally, the administrator of the Research Catalogue portal is able to send noitification to members of the Society for Artistic Research.

31/03/2014 Research Catalogue update history

The update refers to this new page allowing to see a history of all Research Catalogue updates from March 2014 forward. Only RC Admins can add/edit RC update information.